Select the range for which you want to create a Named Range in Excel.Here are the steps to create Named Ranges in Excel using Define Name: Here are three ways to create Named Ranges in Excel: Method #1 – Using Define Name Now, if your company later decides to increase the commission to 3%, you can simply update the Named Range, and all the calculation would automatically update to reflect the new commission. You can just type a couple of alphabets of that named range and Excel will show the matching named ranges (as shown below):īy using Named Ranges in Excel, you can make Excel formulas dynamic.įor example, in the case of sales commission, instead of using the value 2.5%, you can use the Named Range. No Need to Go Back to the Dataset to Select CellsĪnother significant benefit of using Named Ranges in Excel is that you don’t need to go back and select the cell ranges. You would agree that these formulas are easy to create and easy to understand (especially when you share it with someone else or revisit it yourself. Commission earned by Joe (sales by Joe multiplied by commission percentage):.Sum of all the sales done by Tom: =SUMIF(SalesRep,”Tom”,Sales).Number of sales with value more than 500: = COUNTIF(Sales,”>500″).Instead of using cell references, I have used the Named Ranges. Have a look at ṭhe formulas listed below. When you create Named Ranges in Excel, you can use these names instead of the cell references.įor example, you can use =SUM(SALES) instead of =SUM(C2:C11) for the above data set. Here are the benefits of using named ranges in Excel. Benefits of Creating Named Ranges in Excel For example, if you have the sales commission percentage in a cell, you can name that cell as ‘Commission’. You can also create a name for a single cell. For example, dates can be named ‘Date’, Sales Rep data can be named ‘SalesRep’ and sales data can be named ‘Sales’. You can create a named range in Excel for each data category, and then use that name instead of the cell references. While it’s alright when you only have a couple of data points, but in case you huge complex data sets, using cell references to refer to data could be time-consuming.Įxcel Named Ranges makes it easy to refer to data sets in Excel. Similarly, for Sales Rep and Sales, you will have to use B2:B11 and C2:C11. In this data set, if you have to refer to the range that has the Date, you will have to use A2:A11 in formulas. Now, instead of using the cell reference (such as A1 or A1:A10), you can simply use the name that you assigned to it.įor example, suppose you have a data set as shown below: Similarly, in Excel, you can give a name to a cell or a range of cells. If someone has to call me or refer to me, they will use my name (instead of saying a male is staying in so and so place with so and so height and weight). Useful Named Range Shortcuts (the Power of F3).Getting the Names of All the Named Ranges.Too Many Named Ranges in Excel? Don’t Worry.Naming Convention for Named Ranges in Excel.Method #3: Using Create From Selection Option.No Need to Go Back to the Dataset to Select Cells.Benefits of Creating Named Ranges in Excel.Named Ranges in Excel – An Introduction.O’Reilly members experience books, live events, courses curated by job role, and more from O’Reilly and nearly 200 top publishers. Get Excel 2016 Formulas now with the O’Reilly learning platform. For example, suppose your worksheet contains daily sales information stored in the range. If you provide a name for a range, you can then use that name in your formulas. NoteĪlthough you can give a name to any object in Excel, this chapter focuses exclusively on cell and range names (which are handled differently than other types of names). This “something” can consist of a cell, a range, a chart, a shape, and so on. You can think of a name as an identifier for something in a workbook. As you see in this chapter, Excel supports other types of names-and the power of this concept may surprise you. Naming cells and ranges is an excellent practice and offers several important advantages. Most intermediate and advanced Excel users are familiar with the concept of named cells or ranges. Examples of advanced techniques that use names.The secret behind names, and examples of named constants and named formulas.Potential problems that may crop up when you use names.How Excel maintains cell and range names.How to perform common operations with range and cell names.How to create names that extend across multiple worksheets.Shortcuts for creating cell and range names.Working with the Name Manager dialog box.The difference between workbook- and worksheet-level names. An overview and the advantages of using names in Excel.
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